VoIP Fax Providers Changes Business to Business Communication

0 Comments 14 January 2015

The VoIP acronym stands for Voice over Internet Protocol. This technology is an alternative method to make phone calls and send faxes using the internet instead of regular telephone lines, called the public switched telephone network. This network consists of wires, satellites, fibers and cables. It is an analog system. The limitations of an analog system are that it can’t transmit sound very far, requiring many stops along the way to send a simple message or phone call. On the other hand, a VoIP system turns sounds into binary code, which is faster, less expensive and uses fewer networks. Because messages and calls are sent over the internet, they don’t have to make multiple stops before reaching their destination. Thus, VoIP technology is more efficient than its counterpart.

The Necessity of VoIP Fax Technology

Fax machines are a business necessity. Documents often need to reach their destination quickly, and fax is the best way to accomplish this. Many businesses have switched to VoIP for their phone system needs, but they are still tied to their physical fax machines. However, other options are worth exploring. Businesses that switch from traditional fax machines to VoIP fax machines experience many benefits, among them are monetary savings and convenience.

VoIP Fax Savings

Fax machines can be expensive to run. Not only do they utilize the expensive and inefficient analog technology, they incur other costs as well. Business owners must purchase paper to load into the fax machine to send and receive faxes. In addition, fax machines require ink, which is very expensive. Businesses can also eliminate the hassle of fax machine repairs and maintenance by switching over to a VoIP fax system. VoIP fax service providers offer VoIP services for just a few dollars a month, a huge savings over owning and maintaining a physical fax machine. Often providers charge a flat rate per month, and require no long-term contracts. This assures that the business knows what the bill will be each month. This savings is even more significant if it becomes necessary to send faxes overseas, because some providers offer free international service.

VoIP Fax Convenience

The use of VoIP technology simplifies the faxing process, allowing businesses to send and receive faxes anywhere because they are not hindered by the limitations of a stationary fax machine. Although it’s possible to use a fax machine along with VoIP technology, it’s not necessary. Faxes can be sent and received using other technology such as a mobile phone, computer, email or VoIP software. In this way, small businesses who have not yet purchased a fax machine can avoid the expense of doing so, especially if they already own a scanner or printer, which most businesses do. A scanner or printer is necessary to convert documents to a digital format for sending over the VoIP system. In addition, it is easy to conduct business away from the office if an internet connection is available. VoIP also eliminates the need for expensive multiple fax lines. Documents can be sent to a queue to be sent once the line becomes free. Anyone who has sent a fax knows the inconvenience of paper jams. They waste paper and ink when faxes have to be resent. However, these problems are eliminated with a VoIP fax system.

VoIP Fax Quality

Business owners typically face situations where one or more pages must be resent because the documents reached their destination smudged or illegible. This could be due to ink issues or simply the process of the transfer. With VoIP technology, this is no longer a concern because the documents are sent in digital format; therefore, they retain the quality of the original document.

Types of VoIP Services

There are many VoIP service providers, so each business should research appropriately to determine which one is the right choice. Search for the one that will provide the most important features necessary for your business for the least expensive price. Types of VoIP services include computer-based and adapter-based solutions.

• Computer-based VoIP services involve downloading a VoIP application for installation on the computer. Transmissions to other businesses or individuals using the same service on their computers may even be free.
• Adapter-based VoIP services rely on an adapter sent from the VoIP provider that can then be plugged into the internet line. Depending on the type of adapter, it may be paid for upfront with no additional monthly fees, or it may come with a subscription plus a monthly fee. However, even the fee is often much less than traditional phone service.

Faxing is still the vehicle of choice when it comes to transmitting important documents. It is a secure method of transmission and it provides the assurance of immediate notification of transmission success or failure. VoIP fax providers change business to business communication for the better. Any business that chooses to embrace VoIP fax technology can expect enhanced improvement in productivity, increased mobility and flexibility, and a more efficient vehicle for sending important documents from one place to the next. Less use of paper and ink also makes the business environmentally friendly. Overhead cost is diminished, and communication is faster. Businesses that use VoIP fax systems save money while being able to manage the transfer of documents more effectively. Technology is constantly changing, and smart businesses adapt to those changes that can help them better serve their customers. VoIP fax is the technology of the future.

Originally posted 2015-01-07 08:53:13.

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